The fees indicated are estimated for the 2023-2024 academic year and are subject to change by the Board of Visitors at any time.
I, as a Longwood University student, understand and accept the responsibility to:
I understand that I am responsible for dropping courses I do not plan to attend. My courses must be dropped by me, the student, during the 100% refund period or tuition and fees will be assessed accordingly.
If my student account is not paid in full or secured by Longwood University Payment Plan or Financial Aid or approved Third-Party Tuition Assistance I will be assessed a late payment fee of 10% of the unsecured past-due account balance as prescribed in 2.2-4805 of the Code of Virginia. I understand failure to receive a bill does not waive the requirement for payment when due and will not prevent the application of the late payment fee.
Any communication disputing an amount owed must follow the Tuition Appeal information published on the following website http://www.longwood.edu/studentaccounts/tuitionfee-appeals/.
I understand any past due balances on my account will generate a hold on my account and I may not be allowed to:
In consideration of Longwood University allowing me to register for courses, thus incurring costs to the University, I promise to pay Longwood University tuition and fees assessed for my registered courses by the published payment due date for each semester. Also, I agree to pay for any additional fees and interest charges assessed to my account each semester. Any account not satisfied by the final payment due date will be referred to an attorney or a collection agency, and collection fees of up to 32% of the outstanding balance will be added. Any account not satisfied by the final payment due date may be reported to the credit bureaus, and may be listed with the Virginia Department of Accounts through the Debt Set-off Program. Listing with the Virginia Department of Accounts may result in the seizure of funds from a tax refund, any refund from another state agency, and/or a lottery claim.
I understand the principal amount is calculated based on my registration each semester. All outstanding tuition account balances are considered qualified educational loans under I.R.C. 221 and are extended with the express understanding that future repayment shall be made to the university. I further understand that my acceptance of these terms represents my acknowledgment and acceptance of my tuition and fee account balances qualifying as a qualified education loan under I.R.C. 221, and as such, its exemption from discharge under the federal bankruptcy code, 11 U.S.C. 523(a) (8).
I understand, agree and authorize Longwood University to use my social security number for internal and external credit reporting and collection purposes for all charges incurred for the duration of my enrollment with Longwood University.
I expressly consent to you, your affiliates, agents, and service providers may contact me using written, electronic, or verbal means as the law allows. This consent includes, but is not limited to, contact by manual calling methods, prerecorded or artificial voice messages, text messages, emails and/or automated telephone dialing systems. I also expressly consent to you, your affiliates, agents, and service providers contacting me by telephone at any telephone number associated with my account, currently or in the future, including wireless telephone numbers, regardless of whether I incur charges as a result. I agree that you, your affiliates, agents, and service providers may record telephone calls regarding my account in assurance of quality and/or other reasons.
This agreement is subject to the laws of the State of Virginia, without regard to its conflict or choice of law provisions. I irrevocably consent to the jurisdiction of the state and federal courts located in Prince Edward County, Virginia, in any lawsuit arising out of or concerning this agreement, or the enforcement of any obligations under this agreement, including any lawsuit to collect amounts that I may owe as a result of this agreement.
Requesting services will be deemed to be acceptance of these terms.
Longwood University assesses Tuition & Required Fee charges to full-time and part-time students, according to course type/method of instruction and enrollment period.
For academic and financial aid purposes, an undergraduate-level student must be registered for at least 12 credit hours, per semester, to be considered “full-time”. Undergraduate-level students registered for fewer than 12 credit hours, per semester, are considered “part-time”.
Special Note: Students who audit courses pay the same tuition and required fee rates as students taking courses for academic credit.
Current tuition-fee rates are published on Office of Student Accounts website: http://www.longwood.edu/studentaccounts/tuition-fees/ .
For Fall-Spring semesters, the following undergraduate tuition and fee rates apply:
Per Semester “Banded” Tuition & Required Fee Charges for Undergraduate Students Taking Undergraduate-level Courses (100-400 Level Courses):
Note: Banded Tuition-Fee Rates Apply for 12 - 18 Undergraduate Credits Per Standard Fall / Spring Semester. Banded Rates Exclude Winter Intersession Enrollment and Certain 12 Credit Hour Undergraduate Courses. Banded Tuition-Fee Rates do not apply to Summer enrollment.
Description of Charge:
Virginia Residents
Non-Virginia Residents
Student Activity Fee
Capital Outlay Fee*
Total
$7,600.00
$13,705.00
* Note: Capital Outlay Fee is “estimated” @ 15 registered credit hours (average semester enrollment). This fee is charged only to Out-of-State (Non-Virginia) residents @ $22.00 per credit hour and applies only to standard (On-campus) format credits (all enrollment periods). Final amount assessed for Capital Outlay Fee could be higher or lower than estimate, dependent upon student’s actual final course schedule.
Per Credit Hour Tuition & Required Fee Charges for Virginia Residents (In-State Students) Taking Undergraduate-Level Courses (100-400 Level Courses):
Note: Per Credit Hour Tuition-Fee Rates Apply for 11 Credits and Below, 19 Credits and Above, Winter Intersession, and Certain 12 Credit Hour Undergraduate Courses.
VA Undergraduate Tuition Surcharge Rate Per Credit Hour:
Per Credit Hour Tuition & Required Fee Charges for Non-Virginia Residents (Out-of-State Students) Taking Undergraduate-Level Courses (100-400 Level Courses):
Note: Per Credit Hour Tuition-Fee Rates Apply for 11 Credits and Below, 19 Credits and Above, Winter Intersession, and Certain 12 Credit Hour Undergraduate Courses.
| Description of Charge: | Course Type / Method of Instruction*: | |||
| On-Campus** | Online | Off-Campus** | Intersession | |
| Out-of-State Undergraduate Tuition | $682.00 | $682.00 | $682.00 | $682.00 |
| Comprehensive Fee | $212.00 | $212.00 | $212.00 | $212.00 |
| Student Activity Fee | $6.00 | $6.00 | $6.00 | $6.00 |
| Capital Outlay Fee | $22.00 | $0.00 | $0.00 | $22.00 |
| Total Cost Per Registered Credit Hour: | $922.00 | $900.00 | $900.00 | $922.00 |
| ** Includes Hybrid undergraduate courses. Hybrid courses combine face to face (classroom) meetings with online (Internet) instruction. | ||||
* Note: For purposes of this policy and most other listings throughout the Expenses and Financial Policy section of this catalog:
On-campus rates apply to most undergraduate credits offered through the Farmville, Virginia campus. On-campus credits will include, but are not necessarily limited to: credits associated with classroom instruction, hybrid courses, credits earned while participating in certain (student exchange or faculty-led) study abroad experiences, student teaching and internship assignments, and/or independent study assignments.
Online rates apply only to undergraduate courses with 100% Internet instruction.
Off-campus rates apply only to courses taught on location at an off-campus site. Currently, Longwood University offers undergraduate courses, off-campus, through New College Institute in Martinsville, Virginia.
Intersession rates apply to credits associated with classroom-based courses and/or Longwood University faculty-led programs (abroad/away) beginning after the end of the fall semester and ending before the standard (January) start date of the spring semester.
Per Semester Room & Board Charges-For All Students (Virginia and Non-Virginia Residents):
Description of Charge:
Per Semester Rate
Description of Charge:
Per Semester Rate
Main Campus Residence Hall Rooms:
Meal Plans Available:
ALL ACCESS + $100 + 5 Meal Exchanges Per Week*:
Main Campus Single:
Block 80 + $400 + 5 Meal Exchanges Per Week:
Register / Sharp Double:
Block 50 + $400 + 5 Meal Exchanges Per Week**:
Moss / Johns Double:
Commuter Meal Plan Option: All Bonus Dollars:
Moss / Johns Single:
Longwood-Managed Apartments:
Meal Plans: Bonus $ Add-On Options:
$100 Bonus Dollar Bundle:
Lancer Park Double:
$250 Bonus Dollar Bundle:
New Lancer Park-Quad:
$400 Bonus Dollar Bundle:
New Lancer Park-Double:
$600 Bonus Dollar Bundle:
New Lancer Park-Single (Studio):
$750 Bonus Dollar Bundle:
$850 Bonus Dollar Bundle:
Longwood Landings-Single (Studio):
*Minimum Requirement for all Main Campus Residence Halls
**Minimum Requirement for Apartment Communities
Students residing in Longwood-managed properties are required to purchase a meal plan.
Students residing on Main Campus must choose the ALL ACCESS meal plan.
Longwood-managed apartment residents are provided with kitchen facilities, and must choose either a BLOCK or ALL ACCESS meal plan.
For students residing in Longwood-managed apartments: If no meal plan is selected, the Block 80 + $400 is the default meal plan.
Commuters (students residing outside of Longwood-managed housing) are not required but are encouraged to purchase a meal plan, and may choose any of the offered meal plans.
Tuition and required fees are charged to all full-time and part-time students, undergraduate and graduate, including student interns, student teachers, and students earning credit hours for independent study. Required fees include:
The student activity fee is set by the Student Government Association (SGA) and is used to support student organizations and various student activities approved by SGA.
The comprehensive fee covers auxiliary costs as follows: Athletics, Parking & Transportation to include the Farmville Area Bus (FAB), telecommunications, student health and wellness services, student union programming, campus recreation and intramural programs and other auxiliary services such as Lancer Card Center, Printing Services, etc. The fee also supports the University’s online course management system, to include hardware, software, instructional design and delivery training, and technology support services for online courses. For off-campus students, the comprehensive fee covers costs associated with support staffing, information technology services, the online course management system and video teleconferencing system, and all support involved with maintaining those.
The capital outlay fee is a state-mandated fee required of out-of-state students to support debt service costs associated with capital projects funded by the Commonwealth of Virginia.
Application and Re-Admission Fee: A non-refundable application fee of $50.00 is required of each undergraduate student making his or her first application to Longwood.
Incoming Student Transitional Fee: A transitional fee of $225.00 is assessed to all new students. It covers orientation, first year initiatives, and other transition-to-college programming. The fee will be included on the student bill.
Course Fees: Some academic course offerings require additional course and/or lab fees. These fees will be assessed to all students enrolled in the course at the end of the Add/Drop period. Fees typically range from $5.00 to $300.00, but may be higher for certain programs (e.g., Nursing).
Field Course Fees: Since charges vary for students enrolled in field assignments (e.g., student teaching, Central Virginia Criminal Justice Academy), semester Field Course Fee rates may be obtained from the academic departments arranging field assignments/internships.
Study Abroad Admin Fee: A non-refundable $250.00 administrative fee is charged to students studying abroad/away.
Virginia Undergraduate Tuition Surcharge: In compliance with Virginia State law, students classified as in-state undergraduate students who enroll at a state educational institution August 1, 2006 or later will be assessed a tuition surcharge for each semester after 125% of the degree requirements for their program have been completed. The amount of the surcharge, established by the State Council for Higher Education in Virginia (SCHEV), is equal to 100% of the Average Cost of Education for the institution, less tuition and mandatory Educational and General (E&G) fees for in-state undergraduates. For the 2023-2024 academic year, Longwood University Virginia Undergraduate Tuition Surcharge is $601.00 per credit hour. Please refer to Office of the Registrar for additional information and exemptions to the surcharge.
Transcript Fee: A fee of $10.00 will be charged for each copy of official transcript.
Enrollment Verification Fee: A fee of $5.00 will be charged for each (semester/term) enrollment verification request. Note: Enrollment verifications are released after end of Add/Drop period for requested semester/term/course.
Automobile Registration: A fee is charged for each automobile registered. Parking on main campus or on Longwood-managed properties is permitted only if the permit issued on payment of the fee is displayed. For information regarding parking regulations and/or parking fees, please visit the Longwood University Parking Services website: http://www.longwood.edu/parking
Returned Item Fee: For payments posted by paper check or electronic (ACH) draft*, a $50.00 fee will be assessed to the student account for each item returned unpaid by the bank for any reason.
* Note: Paper checks and ACH bank drafts (electronic checks) will not be accepted on student accounts that reflect three (3) previously returned items.
Students making insufficient fund payments to Longwood University may result in an Honor Code violation with the Student Conduct and Integrity office.
Reinstatement Fee: If a student is administratively withdrawn for non-payment of tuition and fees and wishes to be reinstated*, he/she must pay a $50.00 reinstatement fee in addition to any outstanding charges.
* Note: If administratively withdrawn, the original course schedule may not be available and the student must work with her/his advisor and the Office of the Registrar to create a new schedule.
Meals for Guests: Students entertaining guests in the Longwood dining hall may contact Longwood University Dining Services for pricing, locations, and hours of operation: https://longwood.campusdish.com/ .
For each new Longwood student, student fee deposit (prepayment) is required to reserve the student’s admission/readmission to Longwood University.
Please note: For purposes of this policy, “new” refers to students who will enroll for the first-time into a Longwood University degree program and to students who will re-admit into a degree program following a withdrawal from the university.
New residence hall and commuter students: $400.00 deposit
The deposit is refundable until May 1 st for students admitted/readmitted for the fall (or summer) semester, and December 1st for students admitted/readmitted for the spring semester. Requests for refunds must be made in writing to the Longwood University Office of Admissions prior to the above-mentioned dates. Deposit payments made after May 1 st (fall/summer), or December 1 st (spring), are non-refundable.
Special note to students admitted during summer term: Prepaid deposits will be credited to fall semester and will reduce fall semester balances due. Summer term crosses two fiscal years. Posting deposits to fall semester ensures most accurate revenue recording, and prevents loss (forfeiture) of student fee deposit when summer enrollment is delayed (from Summer I to Summer II or from summer to fall semester). Students admitted during summer term should plan to pay all summer charges following summer registration.
Deferred Enrollment: Before the start of a semester and with prior approval from the Office of Admissions, non-refundable deposits may be transferred forward one time (fall to spring, fall to fall, spring to fall, spring to spring). If a newly admitted/readmitted student wishes to defer his/her enrollment and request transfer of (non-refundable) paid deposit (forward one time), then the student must submit a written request to Longwood’s Office of Admissions. Written requests for transfers of deposits must be received by the university prior to the first day of the academic semester for which the tuition deposit was originally paid. After the first day of the semester, non-refundable deposits will apply to withdrawal fees, and only (non-refundable) deposit payments in excess of withdrawal fees due may be transferred (forward one semester). For additional information concerning withdrawal fees, please refer to Withdrawal Policies and Procedures, under the section Expenses and Financial Policy of this catalog.
The student fee deposit must be paid, in full, before an admitted/readmitted student may participate in room selection and/or register for classes.
Financial aid recipients: In certain cases, students with prepaid deposits, who also meet the priority deadline to file FAFSA (Free Application for Federal Student Aid), may meet criteria to become eligible for full financial aid funding. If, after prepaying student fee deposit, an account becomes overpaid by (offered, accepted, disbursed) financial aid, refund(s) of net account overpayment(s) will be issued following end of semester “add-drop” period and disbursement of financial aid.
Longwood follows the domicile guidelines covered in the Code of Virginia. These guidelines are available at https://law.lis.virginia.gov/vacode/title23.1/chapter5/ and https://www.schev.edu/financial-aid/in-state-residency/guidelines-for-in-state-residency-tuition. Information regarding the domicile determination of military personnel and their dependents is also covered in the guidelines.
Applicants: Upon enrollment, the Application for In-state Tuition is submitted to the Office of Admissions to determine the student’s eligibility to receive Virginia in-state tuition. For further questions or concerns, contact Admissions Office at 434.395.2060 or admissions@longwood.edu.
If the student does not agree with the domicile decision, a letter of appeal with supporting documentation should be submitted, prior to the start of the semester for which the student is requesting in-state tuition rates, to the Office of Admissions for review and subsequent decision. If the student does not agree with this decision, a written appeal with supporting documentation should be submitted to the Dean of Students. If the student does not agree with this decision, the student may petition the Virginia Circuit Court.
Current Students: The University may initiate a reclassification inquiry at any time after the occurrence of events or a change in facts gives rise to a reasonable doubt about the validity of existing residential classification.
A current student wishing to have the domicile changed for tuition purposes must submit an Application for In-state Tuition Rates (form) with supporting documentation to the Office of the Registrar prior to start of the semester for which the student is requesting in-state rates. The university will not initiate this process. Changes in status will not be applicable to previous or current semesters. If the student does not agree with the decision of the Office of the Registrar, a written appeal with supporting documentation should be submitted to the Associate Vice President of Enrollment Management and Student Success. If the student does not agree with this decision, the student may petition the Virginia Circuit Court.
Establishing in-state status while one is a student can occur if an independent student or the parent(s) of a dependent student moves to Virginia and fulfills the requirements of domicile including the one year residency. Students classified as out-of-state must present clear and convincing evidence to rebut the presumption that residing in Virginia is primarily to attend school. Residence or physical presence in Virginia primarily to attend college does not entitle students to in-state tuition rates.
The following individuals shall be charged a rate of tuition not to exceed the in-state rate for tuition and fees purposes:
Longwood is approved to offer GI Bill® educational benefits by the Virginia State Approving Agency. GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. website at http://www.benefits.va.gov/gibill.
Longwood follows the Code of Virginia to determine residency status of military personnel and their dependents. Please go https://www.schev.edu/financial-aid/in-state-residency/guidelines-for-in-state-residency-tuition (Part III) for the latest guidelines.
As part of its distinctive academic mission, Longwood is a residential institution and strives to provide a variety of housing options for all full-time undergraduate students who wish to live in University managed housing. As part of the Longwood experience, new first year undergraduate students are required in their first three years to live in University managed housing. After completing their first three years at Longwood, undergraduate students are not required to live in University managed housing. Students eligible to not live in University managed housing must provide notification of their decision to live in housing outside the University and must provide the Office of the Registrar with an up-to-date local address.
Students will be required to pay for room and board prior to moving into University housing, and Housing Terms and Conditions remain in effect for the entire academic year (August through May).
Exceptions concerning residency in University managed housing during a student’s first three years may be approved for the following reasons, but approval is not guaranteed. Each appeal for an exception will be made based upon individual circumstances at the discretion of the Senior Director of Residential & Commuter Life:
Requests for exceptions should be submitted in writing to the Senior Director of Residential and Commuter Life prior to or during the housing application process.
As with any matter of honor, students who knowingly provide false information in order to gain an exception to the Longwood University Residency Policy will be charged with violating the Honor Code.
Rising seniors may choose not to live in University managed housing and instead choose to live in housing outside the University.
For purposes of University planning and public safety, students who intend to live in housing outside the University must submit an Intention Form during the Housing Intent Notification period that is specified each year, and they must likewise in a timely fashion provide an up-to-date local address.
In light of University planning and public safety needs, students who do not submit an Intention Form during the specified notification period but who plan to live in housing outside the University must submit a letter of appeal to the Residential and Commuter Life Office.
Students moving to housing outside the University must attend an online orientation at which they will finalize information connected with their Intention Form and receive an overview regarding their rights and responsibilities in the Farmville community as private tenants and residents.
Students wishing to appeal an RCL decision, to seek an exception to University residency policies, or make the decision to live off-campus outside of the specified notification period should submit a letter of appeal through the Student Housing Gateway. All appeals will be reviewed by the Senior Director of Residential and Commuter Life.
Former residential students returning from internships, student teaching, study abroad opportunities, or residing off campus, must contact RCL in writing if they want to participate in the University housing application process.
Those students who opt to live in housing outside the University and subsequently wish to return to University managed housing must email housing@longwood.edu to request permission to participate in the housing registration process. RCL will approve these requests as space permits.
Residential students are encouraged to maintain a course load of 12 or more credits, but are required to maintain enrollment in at least one class. This policy is designed to maintain the commitment to an educational residential environment.
The Housing Terms and Conditions spells out the terms of the meal plans available to residential students. Students select meal plans in the agreement and are permitted to change their selected meal plan during specific periods of time as stated in the Housing Terms and Conditions.
Commuter students may add meal plans at any time in the semester, but must pay full cost for the plan.
If a student drops or downgrades meal plan on or before semester deadline, student will be charged for spent Bonus Dollars plus prorated daily rate for meals.
For additional information, please refer to Longwood Dining Services, under the section Student Services, of this catalog or visit Office of Residential and Commuter Life website or Lancer Card Center and Campus Services website.
Longwood University utilizes an electronic billing and payment solution, TouchNet E-Bill.
Longwood University will send E-Bill notification to students who register during open registration or prior to First Year Student/Transfer Student Orientation.
Students who register during late registration (August for the fall semester, January for the spring semester) are expected to pay their tuition and fee charges at the time of registration. Students who request room and/or board assignments after the semester due date are expected to pay room/board costs at the time of assignment/assessment.
To prevent the possible assessment of late payment fees, students must pay all calculated charges on, or before, the semester payment due date or the date a charge is incurred (whichever occurs later).
Please note: E-BILL NOTIFICATIONS ARE SENT TO THE STUDENT’S LONGWOOD E-MAIL ADDRESS. E-BILL NOTIFICATIONS ARE ALSO SENT TO AUTHORIZED USERS IF SET UP BY A STUDENT. Students are responsible for paying (or securing with adequate financial aid) all calculated charges on, or before, each semester’s payment due date. Students requesting changes after open registration are encouraged to view their account summaries via myLongwood portal. Any charges assessed after the original semester payment due date are due and payable at the time incurred. Failure to receive a bill does not waive the requirement for payment when due.
All currently enrolled students (including students registered after the billing date) may view their billing statements/account summaries online via myLongwood.
Fall Semester: Fall charges (based upon the student’s registered credit hours), less any credits, will be E-billed on or about the first week in July, and shall be due on or about the first week in August. Credit will be given for miscellaneous outside scholarships* only if the student provides Longwood’s Office of Financial Aid with official notification of the award(s) prior to Longwood’s scheduled billing dates. Failure to receive a bill does not waive the requirement for payment when due.
Spring Semester: Spring charges (based upon the student’s registered credit hours), less any credits, will be E-billed during mid to late November, and shall be due during early January. Credit will be given for miscellaneous outside scholarships* only if the student provides Longwood’s Office of Financial Aid with official notification of the award(s) prior to Longwood’s scheduled billing dates. Failure to receive a bill does not waive the requirement for payment when due.
*Please note: Unless specific instructions to the contrary are issued by the awarding agencies, all miscellaneous outside scholarships greater than $100 will be evenly divided between the fall and spring semesters. Scholarships less than or equal to $100 will be fully applied to the first semester, unless other instructions accompany payment. (Miscellaneous outside scholarships are scholarships awarded to students by high schools or other agencies independent of Longwood.)
Methods of Payment: For detailed information concerning billing processes and managing the online student account, please refer to the Student Accounts website: http://www.longwood.edu/studentaccounts/billing–payments/billing-process/ .
Online Payments: Currently-enrolled students and their authorized users may log into myLongwood/My Student Account to view most recent billing statements and see all current account activity. Students and authorized users may submit lump sum payments, online, using Visa, MasterCard, Discover, or American Express (credit or debit), or automatic draft from a bank account. A non-refundable convenience fee of 2.95% will be assessed on all credit or debit card payments. ACH Bank Draft (electronic check) payments will be processed without additional fees. Online payments submitted through TouchNet (myLongwood) are posted immediately to the appropriate student account.
Important notes concerning online payments:
Delivered/Mailed Payments: Lump sum payments may also be submitted to the Office of Cashiering, 2nd floor Eason Hall (Room 201-A). Cash, personal checks (unless prior checks have been returned), cashier’s checks, and money orders are accepted. An after-hours payment drop box is also available outside the entrance to the Office of Cashiering.
Please note: Credit/debit cards are not accepted in the Office of Cashiering.
Payment Mailing Address: Office of Cashiering, Longwood University, 201 High Street, Farmville, Virginia 23909
International Payments: Longwood University has partnered with TransferMate to provide a streamlined and secure payment method through your student account that also reduces bank fees and improves your payment experience. With TransferMate, International students can pay tuition and fees in their local currency from nearly any country. Please select TransferMate as your payment method when processing payments through myLongwood/My Student Account.
Longwood University provides the option for parents and students to pay educational expenses in interest-free monthly installments.
Monthly payment plans are available to students for the fall, spring and summer semesters with the exception of study abroad students, MBA students, and students taking summer undergraduate courses. Full payment of Study Abroad charges must be made prior to the beginning of the semester. Full payment of MBA tuition is required before each session start date. Summer undergraduate courses are billed per credit hour and payment should be made by the due date for the corresponding summer term.
A non-refundable MPP participation fee of $5 is charged (per semester) when a student or a student’s designated authorized user enrolls online.
Please visit the Office of Student Accounts website for more detailed guidance and summary of available plan options: http://www.longwood.edu/studentaccounts/billing-payments/monthly-payment-plan/ .
Paper checks and ACH Bank Drafts (electronic checks) will not be accepted on student accounts that reflect three (3) previously returned items. Redemption of any returned item will be by cash, cashier’s check, or money order. Additionally, a returned payment item that was made on a student account may be redeemed using a debit or credit card. A service fee will be applied to all returned items in order to cover the university’s cost of processing the returned item, including bank charges. Upon notification of the return, a hold flag will be placed on the student account to prevent future registration and acquiring official transcripts. Any amounts not satisfied will be referred to a collection agency, and collection fees will be added. Any amount not satisfied may be reported to the credit bureau, and may be listed with the Virginia Department of Taxation. Listing with the Department of Taxation may result in the seizure of funds due from the Commonwealth, such as a tax refund or lottery claim.
Any student account not paid in full or secured by our Payment Plan or Financial Aid* or approved Third-Party Tuition Assistance may be assessed a late payment fee of 10% of the unsecured past-due account balance as prescribed in 2.2-4805 of the Code of Virginia. Failure to receive a bill does not waive the requirement for payment when due and will not prevent the application of the late payment fee.
* Please note: Students are responsible for endorsing scholarship or private loan checks upon notification from the Office of Financial Aid/Students Accounts. Failure to return endorsed checks in a timely manner could result in the assessment of late payment fees and/or cancellation.
Any student with an unpaid account balance not secured by Longwood’s Monthly Payment Plan and/or financial aid may have her/his course schedule cancelled on the day following the original (semester) payment due date. (The payment due date for the fall semester is on or about August 1 st , and for the spring semester is on or about January 2 nd .) In addition, if applicable, any residential or commuter student with unpaid balances may be denied access to student housing on her/his scheduled move-in day and/or may be blocked from utilizing campus meal plans.
Failure to receive a bill will not waive the requirement for payment when due. Students may access account summaries/billing statements via Longwood University’s Student Information System (myLongwood).
Following the cancellation of her/his course schedule, any student who wishes to reinstate must first pay the required reinstatement fee in addition to any other financial obligation due to the university. The deadline to reinstate a course schedule is the last business day prior to the first day of classes. In certain instances, a student’s original course schedule may no longer be available; therefore, students requesting reinstatement must work with advisors and/or the Office of the Registrar to create new course schedules. Payment of the reinstatement fee and any outstanding charges must be made to the Office of Cashiering.
Any student who processes an initial registration or who adds classes and/or room/board assignments after the original (semester) payment due date is expected to remit payment for all balances due upon registration and/or upon request for room/board assignment. If payment is not made following registration/assignment, then the student’s course schedule may be cancelled at the end of the add/drop period, and if residential, the student will be subject to eviction from student housing at that time.
If payment is not made or if an account is not adequately secured by the end of the add/drop period:
Any student with an unpaid/unsecured account balance whose course schedule is cancelled and/or who is administratively withdrawn from the university will be assessed charges in accordance with university catalog-published withdrawal policy*.
* Please note: Following administrative withdrawal due to non-payment, withdrawal penalties may be substantial. This is particularly true in the case of Graduate, Winter Intersession, Summer, and/or Special Offering courses-for which, after course drop deadline, financial withdrawal penalties may equal 100% of the originally-assessed tuition and fee charges.
Administrative cancellation/withdrawal will not waive a student’s financial obligation(s).
Diplomas and official transcripts will not be issued until all financial obligations to Longwood have been paid or secured to the satisfaction of the university. Any unpaid balance will prevent future registration and will prevent the adding or web-dropping of classes. [Note: Through the last day to drop a class, students may submit written/faxed “drop” requests (Course Schedule Change Forms) to the Office of the Registrar.]
The public is hereby placed upon notice that failure to pay in full at the time services are rendered or when E-billed may result in the imposition of a 10% late payment fee on the unpaid balance. If the matter is referred for collection to an attorney or to a collection agency, the debtor may then be liable for attorney’s fees and/or additional collection fees of up to 32 percent of the then unpaid balance. Also, any account not satisfied by the payment due date may be reported to the credit bureau and will be listed with the Virginia Department of Taxation. Returned items will incur a handling fee of $50.00. Requesting or accepting services will be deemed to be acceptance of these terms.
The student is responsible for all charges assessed regardless of any arrangements or agreements made with other parties.
Hold flags will be placed on student accounts having past-due financial obligations and may be placed on student accounts for a variety of other reasons (e.g., transcripts incomplete, missing health form, degree-application delinquent). Diplomas and official transcripts will not be issued until all financial obligations to Longwood have been paid or secured to the satisfaction of the university. Any unpaid balance may prevent future registration and may prevent the adding or web-dropping of classes. Note: Through the last day to drop a class, students may submit written/faxed “drop” requests (Course Schedule Change Forms) to the Office of the Registrar. For more information regarding the removal of non-financial hold flags, students are encouraged to contact the department(s) that posted the hold flag(s).
Per federal guidelines, students for whom the Veteran’s Administration has not yet paid tuition and fees for their veteran’s benefits under the Post 9/11 GI Bill (Chapter 33) or Veteran Readiness and Employment Services (Chapter 31) are not subject to the university’s usual policies regarding current term holds, restrictions, or late fees. Students with an unpaid balance at the completion of the semester may be subject to holds, restrictions, and late fees. Please note, students using Post 9/11 GI Bill benefits at a rate less than 100% are responsible for managing the cost of attendance not covered by VA Education Benefits.
Hold flags may be viewed via myLongwood and Degree Works.
Once a student has registered, pre-registered, or otherwise been assigned classes for any semester, he/she must officially withdraw from the university/drop all registered credits within the appropriate add-drop period to prevent the assessment of tuition and fee charges. A student with a room assignment must officially withdraw from the university or (if permissible) cancel room contract before the first day of the academic semester to prevent (full or partial) assessment of housing charges. A residential or commuter student with a meal plan assignment must officially withdraw from the university or (if permissible) cancel meal plan contract before the first day of the academic semester and before utilizing plan (meals and/or Bonus $) to prevent (full or partial) assessment of board charges.
Students withdrawing from the university on the first day of the academic semester, or later, will be charged as stated under the Catalog section REFUNDS AND CHARGE ADJUSTMENTS.
For additional guidance and/or to complete official withdrawal procedures:
Official Withdrawal / Enrollment Status: Withdrawal is not considered official until a student has completed withdrawal paperwork with the appropriate Longwood University office: Office of the Registrar (undergraduate students) or College of Graduate and Professional Studies (graduate students).
Please note that the following actions will not substitute for formal withdrawal (or course cancellation) and will not be considered justification for elimination or reduction of charges:
All students: Please note that separate academic withdrawal policies exist in addition to financial withdrawal policies. For additional information, please refer to Withdrawal Policy, under the section Academic Regulations, of this Catalog.
Financial Aid Recipients: Please note that withdrawal prior to the 60% point in a semester impacts a student’s eligibility to retain “unearned” financial aid for that term, and may result in financial aid recipients owing tuition and fee balances to the University. In addition, a registered student’s failure to attend class and/or to successfully complete coursework may result in the reduction or cancellation of financial aid for that term, as well as affect eligibility for financial aid in future terms. Financial Aid recipients are strongly encouraged to seek guidance from the Office of Financial Aid prior to leaving the university and/or completing withdrawal processing through the Office of the Registrar.
Student Utilizing Post 9/11 GI Bill Funding: Please note that withdrawal from course(s) and/or a student’s failure to successfully complete semester coursework may result in the US Department of Veterans Affairs (VA) requiring a school to return “Tuition and Fee overpayments”. When/if changes to student enrollment prompt VA return(s), Longwood University will invoice any adjusted, unpaid balance due back to the student.
Dropping: Longwood University “Add-Drop” policy is available, online, from Office of the Registrar website: http://www.longwood.edu/registrar/policies-regulations/#adddrop.
A student who officially cancels one or more course(s) on or before the last day to drop for each course, will be fully credited the difference in tuition and fees for the reduced number of credit hours, if any.
Withdrawing: After the last day to drop for each course, no tuition and fee reductions (credits) will be issued to students who “withdraw without academic penalty” (grade of “W”). If a student withdraws before his/her account balance is paid in full, then the student will be responsible for paying any remaining balance due.
Enforced withdrawals, such as disciplinary suspension or administrative withdrawal due to non-payment, will not involve credits or refunds beyond the above schedule.
Dropping: Longwood University “Add-Drop” policy is available, online, from Office of the Registrar website: http://www.longwood.edu/registrar/policies-regulations/#adddrop.
A student who officially cancels one or more course(s) on or before the last day to drop for each course, will be fully credited any difference in tuition and fees for the reduced number of credit hours, if any.
During standard fall (August-December) and/or spring (January-May) enrollment periods, full-time undergraduate students may be charged “banded” tuition-fee rate for 12-18 credits. In such case, course drops processed within 12-18 credit hour range will result in no reduction to banded tuition-required fee cost. If (standard term) enrollment drops below full-time (below 12 credits), then tuition-required fee cost will adjust from banded rate to per credit hour rate. Course fee costs, if applicable, will adjust for dropped credits.
Withdrawing: After the last day to drop for each course, no tuition and fee reductions (credits) will be issued to students who “withdraw without academic penalty” (grade of “W”) from individual courses. If a student withdraws before his/her account balance is paid in full, then the student will be responsible for paying any remaining balance due.
Important: After semester census date (Academic Calendar “Last Day to Drop”), late-added courses (such as abbreviated term courses scheduled to begin mid-semester) may incur additional tuition and fee costs. To avoid unnecessary financial penalties, students are encouraged to officially process all necessary course schedule adjustments prior to the end of the semester Add-Drop period (census date). Although it may be possible-in rare, unusual, circumstances-for students to seek Dean’s office permission to make schedule adjustments after the census date, severe financial penalties could result. [After the census date, students would be held financially responsible for payment of tuition and fees assessed for both late-cancelled courses (graded “W”) and late-added courses.]
An undergraduate student who officially withdraws from the university and cancels all (fall-spring) courses on or before the semester census date (Academic Calendar “Last Day to Drop”), will be credited/refunded 100% of tuition and fees** less any non-refundable tuition deposit paid, if applicable.
** Note: Please reference separate Refunds and Charge Adjustments policy for Winter Intersession and/or Summer Session courses. The current refund policy applies only to charges assessed for undergraduate level courses offered within standard fall (August-December) and/or spring (January-May) enrollment periods.
A residential student (or a commuter student with optional meal plan) who officially withdraws from the university on or before the census date for the semester/term, will be assessed reduced/partial room and board charges.
After the fall/spring census date, an undergraduate student who officially withdraws from the university through the fifth week of the semester may be partially credited tuition, fees, room and board charges-determined by the week of school during which the official withdrawal takes place.
After the fifth week of the semester, no (tuition, fee, room and/or board) credits/refunds will be issued to students who withdraw from the university.
Note: Although formal withdrawal processing must occur during standard business hours (8:15am - 5:00pm, Monday through Friday) when the university’s administrative offices are open, in certain circumstances, withdrawn residential students may arrange to complete additional mandatory “room check-out” procedures during the weekend immediately following formal withdrawal processing. Withdrawn residential students may contact Residential and Commuter Life (RCL) staff for additional guidance and/or to schedule and complete room check-out.
During the fall-spring semesters, undergraduate students who officially withdraw from the University (canceling all courses) will be charged and credited according to the following schedule:
Official Withdrawal / Enrollment Status Date*:
Tuition & Fees / Room & Board Assessed:
Within First 6 Days of Academic Semester (the Official Add-Drop Period):
Student Forfeits (Non-refundable) Tuition Deposit**
Tuition & Required Fees Assessed = 0%
If Applicable, Room Assessed = Prorated Daily Rate
If Applicable, Board Assessed = Daily Rate + Bonus $
During Second Week of Semester:
Tuition & Required Fees Assessed = 25% for “W” Graded Undergraduate Course(s)
If Applicable, Room Assessed = Prorated Daily Rate
If Applicable, Board Assessed = Daily Rate + Bonus $
During Third Week or Fourth Week of Semester:
Tuition & Required Fees Assessed = 50% for “W” Graded Undergraduate Course(s)
If Applicable, Room Assessed = Prorated Daily Rate
If Applicable, Board Assessed = Daily Rate + Bonus $
During Fifth Week of Semester:
Tuition & Required Fees Assessed = 75% for “W” Graded Undergraduate Course(s)
If Applicable, Room Assessed = Prorated Daily Rate
If Applicable, Board Assessed = Daily Rate + Bonus $
After the Fifth Week of Semester Through the Last Day of Semester:
Tuition & Required Fees Assessed =100%
If Applicable, Room & Board Assessed = 100%
* Official Withdrawal / Enrollment Status Date = Date upon which a student processes formal withdrawal paperwork with Office of the Registrar (undergraduate students) or Office of Graduate and Professional Studies (graduate students). This date may or may not match last date of class attendance. Failure to attend class does not substitute for formal withdrawal.
** Non-refundable tuition deposit balance will be credited as payment against any balance due; any remaining tuition deposit balance will be forfeited (if assessed charges do not exceed).
Please note: After the start of the academic semester, no financial adjustments will be made to charges for late fees or early arrival fees. Also, for withdrawals occurring after the last day to drop a class, no adjustments will be made to charges for course fees.
Notes regarding “Banded” Tuition-Fee Rate, Abbreviated Term Courses, and Official University Withdrawal completed within first 5 weeks of academic semester:
If a student withdraws before his/her account balance is paid in full, then the student will be responsible for paying any remaining balance due, after any appropriate withdrawal credits have been processed.
Enforced withdrawals, such as disciplinary suspension or administrative withdrawal due to non-payment, will not involve credits or refunds beyond the above schedule.
In unusual circumstances, charge adjustments and refunds beyond the normal schedule may be recommended by Longwood’s Tuition Appeals Committee for students who leave Longwood “for reasons beyond the student’s control”, such as for a verified incapacitation, illness, injury, or military reservist called to active duty. Tuition Appeal instructions and Application Forms may be obtained, online, from the Office of Student Accounts website: http://www.longwood.edu/studentaccounts/tuitionfee-appeals/. Deadline to submit Tuition Appeal Application Form with accompanying documentation is the last day of the academic semester. If Appeal is approved, the Committee may authorize partial or full cost reduction(s). If Appeal is denied, student financial obligations will remain as assessed in accordance with standard University policy.
The refund policy may vary in accordance with federal regulations and/or as stated in room/board agreements.
Refund checks and/or EDI direct deposit credits will be issued to the enrolled student, regardless of who originally made the payment. This policy may not apply if federal, state, and/or local regulations require the return of funds to parents, financial aid programs, third party employers, or scholarship awarding agencies.
The refunded amount may be net of any outstanding balance owed to Longwood for past due library fines, parking fees, telecommunication charges, or any other outstanding debt to Longwood.
Due to the high cost of processing refunds, no refund checks will be issued for student account credit balances of $1.00 or less.
The Virginia Military Survivors and Dependents Education Program (VMSDEP) is a Commonwealth of Virginia program that provides education benefits to spouses and children of military service members killed, missing in action, taken prisoner, or who became rated by the U.S. Department of Veterans Affairs (USDVA) as totally and permanently disabled or at least 90 percent permanently disabled as a result of military service. Military service includes service in the United States Armed Forces, United States Armed Forces Reserves, or the Virginia National Guard.
The Virginia Department of Veterans Services (DVS) is responsible for managing the program and collaborates with the State Council of Higher Education for Virginia (SCHEV) and Virginia’s public colleges and universities to assist survivors and dependents of qualified Veterans in attaining their educational goals.
Who are eligible to receive benefits under the VMSDEP?
Tier 1 Eligibility - the student must be admitted to a Virginia public college or university and the spouse or the child (the child must be between the ages of 16 and 29 and there is no age limit for the spouse) of a Veteran who became rated by the USDVA as totally and permanently disabled or at least 90 percent permanently disabled as a result of military service and meets the domiciliary requirement as defined in the Code of Virginia § 23.1-608 (https://law.lis.virginia.gov/vacode/title23.1/chapter6/section23.1-608/ ).
Tier 2 Eligibility - the student must be admitted to a Virginia public college or university and the spouse or the child (the child must be between the ages of 16 and 29 and there is no age limit for the spouse) of a Veteran or military service member who was killed; became missing in action; taken prisoner of war; or has been rated by the USDVA as totally and permanently disabled or at least 90% permanently disabled due to direct involvement in covered military combat (includes military operation against terrorism; a peacekeeping mission; a terrorist act; or any armed conflict) and meets the domiciliary requirement as defined in the Code of Virginia § 23.1-608. (https://law.lis.virginia.gov/vacode/title23.1/chapter6/section23.1-608/ ).
What benefits are available under VMSDEP?
Waiver of tuition and mandatory/required fees for Tier 1 and Tier 2 eligible students.
Tier 2 students may be eligible for a stipend to offset the costs of room, board, books, and supplies. The amount of stipend is contingent on funding and is not guaranteed. Tier 1 students are not eligible for a stipend.
NOTE: For Tier 2 students, stipend is not available for the advance purchase of books. Stipend funding is typically disbursed to school after semester add/drop period and may result in mid-semester reimbursement to student.
How might a student apply for VMSDEP benefits?
Complete the VMSDEP online application found at https://www.dvs.virginia.gov .
In order to determine eligibility prior to semester start date, a complete VMSDEP application should be submitted at least 90 calendar days prior to the date tuition and mandatory fees are due to the school.
Eligibility for the VMSDEP benefit is based upon the date that an application and supporting documents were submitted to Virginia Department of Veterans Services (DVS).
For complete listing of Benefits and Eligibility Requirements, Required Supporting Documents, Application Deadlines, Virginia Public Colleges and Universities, VMSDEP Online Application, and VMSDEP Frequently Asked Questions (FAQs), please visit Virginia Department of Veterans Services (DVS) website: http://www.dvs.virginia.gov/ . From “Education, Transition, & Employment” tab, please select: “Virginia Military Survivors and Dependents Education Program”.
How will Longwood University learn if I am approved for VMSDEP and how might this impact my student account/semester billing?
Final verification of VMSDEP eligibility and approval will be communicated to Longwood University after a program eligible/approved student enters his/her (semester) enrollment into the DVS myVMSDEP portal. The student’s approval and semester enrollment should be on file with DVS prior to the payment due date for each semester during which the student will utilize benefits. After an eligible student appears on Longwood University’s per semester roster, the Office of Student Accounts will assign appropriate tuition-fee charges to “military dependent” waiver codes. This assignment will result in waiver credits posted to student account/billing statement. Please note that VMSDEP waiver of tuition and fees does NOT include waiver of charges assessed for room and board. Any balance a student may owe for room/board should be fully paid, or secured with pre-approved financial aid and/or Monthly Payment Plan (installment payment plan), no later than semester payment due date.
Please note: A financial aid recipient is strongly encouraged to consult with Longwood University’s Office of Financial Aid (OFA) when/if VMSDEP approval and/or student account waiver(s) process after the student receives an initial financial aid award. In such a case, OFA may, or may not, need to adjust (reduce) previously-offered financial aid award(s).
Longwood University Policy for Processing VMSDEP Waivers Retroactively: Rarely, DVS may approve a student’s eligibility for VMSDEP benefit after the start of semester. Colleges and universities are not required to provide authorization or reimbursement for semesters that have ended. However, when/if approved by DVS, Longwood University will process VMSDEP waivers for completed semesters/enrollment periods beginning and ending within the “current” (open) fiscal year. Longwood University will not process VMSDEP waivers for completed semesters/enrollment periods occurring within a prior (closed) fiscal year. This policy permits accurate reporting of waiver counts and dollar values and also permits opportunity for Longwood University Office of Financial Aid to appropriately review and, if necessary, revise a student’s final financial aid award/package.
Senior citizens aged 60 or over, with an individual taxable income of no more than $23,850 in the preceding year, and who have been legally domiciled in Virginia for at least one year, may enroll as full or part-time students in credit courses free of tuition and required fees, provided they meet the admissions standards of the college and space is available after all tuition-paying students have been accommodated. Any senior citizen aged 60 or over, who has been legally domiciled in Virginia for at least one year, may enroll in a non-credit course or audit a credit course free of tuition and required fees, regardless of income level, provided the student meets the admissions standards of the college and space is available. In all cases, the senior citizen is obligated to pay fees established for the purpose of paying for course materials, such as art/laboratory fees. If enrolled as a non- credit seeking student (audit), a maximum of three courses may be taken per semester.
Approval and processing to register for classes under the Senior Citizens Higher Education Act may be obtained in the Office of the Registrar, Brock Hall 112. Such students will be enrolled after all tuition paying students have been accommodated but before the add/drop period of the term.